Trade: Terms and Conditions
- The charges for Trade Stands are detailed on the application form. Please indicate clearly the size of stand required.
- The positions of stands will be allocated on a ballot system. If the position you have requested is not available the organisers will endeavour to offer an alternative area. The organisers retain the right to adapt the site layout and to allocate stand space to accommodate the requirement of exhibitors, demonstrations, etc.
- Closing date for stand applications is Friday 7th February 2025
- Each company shall exhibit only or mainly materials and products of relevance to agriculture and related industries.
- No exhibitors shall be permitted to arrange their stand or to place their sign in such a manner as to obstruct the light or to inconvenience or disadvantageously affect the display of any other exhibitor. No form of intrusion into neighbouring sites will be permitted.
- Electricity can only be provided for inside stands as indicated on the services application form. The indoor area is on clean, flat concrete.
- The outdoor space is available on tarmac and hardcore. Exhibitors with marquees must provide the organiser with a fire resistant certificate. No marquee pins should be used on the tarmac. Exhibitors must furnish their stand with a fire extinguisher.
- Each exhibitor shall be responsible for the removal of refuse from their stand and outside stands shall completely restore the ground on removal.
- Access to the site will be from 12 noon on Thursday 13th March 2025.
- Staffing of Stands – Saturday 15th March between 8am and 5pm (main day). Although the event will be marketed as a one day, there will be some judging taking place from 2pm to 8pm on the Friday afternoon and it will be optional if you wish to have your stand attended/open during the Friday afternoon whilst the Showmanship and Youngstock judging takes place.
- No person other than an exhibitor who has applied for and been allocated space will be allowed to sell or display of any description on the site. Sub-letting of stands is not permitted.
- The sole catering and bar rights have been granted.
- Harrison & Hetherington Limited will not be responsible for any accident, damage or loss however caused, which may occur to any exhibitor or to his animals, articles or property brought onto the site. Harrison & Hetherington Limited will not be responsible for any actions or expenses on account of or in respect of any such damage or injury caused. All exhibitors must have Full Third Party Liability insurance and, if requested, will supply proof of current policy to Harrison & Hetherington Limited. All exhibitors indemnify Harrison and Hetherington Limited from any claims made in connection with the exhibitor’s staff, equipment, display, animals or vehicles.
- If for any reason whatsoever UK Dairy Expo has to be cancelled, 80% of your stand fee will be returned.
- The decision of the Organising Committee about the interpretation of these conditions will be final.
